QuickBooks On-line

QuickBooks is now available in an on-line version.

This is the same QuickBooks you would use on your desktop – But we are bringing you the enterprise version for all the online users. You pay an annual fee for each simultaneous user of the file. You can have as many companies as you like.

Benefits of Online QuickBooks

You can use your accounts from anywhere with internet access – home, around the country and overseas.
Your accountant/bookkeeper/support person/director can log on from their office. You can give them a logon and password and you can change it when they are done.
Your staff can do their timesheets, estimates and quotes, invoicing in QuickBooks from anywhere.
Quicken will always maintain the software at the latest level for you, so you never need to upgrade again.
Quicken will backup your file every night.
Instant disaster recovery – as soon as you have access to the internet you are up and running again.
Use QuickBooks from any PC such as Windows 98, older slow PCs, 64 bit PCs…
All the benefits of Enterprise QuickBooks.

I believe that this is of extra special benefit for Trusts and 'not for profits' that have people in different locations that need to be able to view reports and data -as well as for any business that wants their accountant to have regular access to their accounts.

The document I have included below is from Quicken NZ

QuickBooks Online

www.quickbooksonline.co.nz

The same robust product used by 3 million clients and the result of billions of dollars of development is now available online.

QuickBooks Online is the same product as QuickBooks Enterprise. So the same full functionality that QuickBooks Enterprise clients enjoy is available. This can be customized during set up using preferences, thus allowing the client to either use only what they require at this point, or to add a level of security to the accounts operation, i.e., a staff member cannot do credits etc.

The award winning ease of use, reporting and management control are all as you would expect within the QuickBooks Online product.

FAQs

Web Speed

QuickBooks Online has been tested on a 56k dial up connection. While this is not recommended or indeed ideal it did run and was useable.

On an entry level broad band connection, (256 k) the performance is great. It appears that there is no delay and the users to date have experienced no loss of speed or slowness in data entry.

On a commercial broadband connection the performance is outstanding. This allows you to see one of the biggest benefits of the online option that is the speed of many reports is enhanced. Because of the size of the servers and hardware running QuickBooks Online the user experience on report generation is usually much faster.

What systems will QuickBooks Online operate on

Microsoft Internet Explorer 6 or above
If you are on windows XP you will require service pack 2
If you are on Vista you will need to have loaded service pack 1

We are currently developing support for other browsers.

Will QuickBooks Online run on a Mac?

Not right now but that will not be far away. As with other browsers we need to test and support this option.

Security

QuickBooks Online has full SSQ security, as used by major trading banks. Giving the user absolute comfort that their information is safe, secure and only available to them.

Back Up

QuickBooks Online is backed up every 60 minutes, every day and every week plus the data is and operated on 2 mirrored servers in different locations so if there is an issue with your file we will always be able to restore the data.

This also means that the user never has to do a back up again.

Additionally there is a daily tape back up stored in a registered fireproof security vault.

Users

With QuickBooks Online you can have from 1 to 50 concurrent users.

Disaster recovery

Because of the constant back ups and the available anywhere functionality of QuickBooks Online, should the client have a “disaster”. I.e. a fire, earthquake, flood or even theft of hardware, we can give you the client immediate access to your accounting records, so there is no down time for your business.

Advantages

Access anywhere, anytime.

Because of the QuickBooks Online technology the product can be used at virtually any computer that has internet connection. This ranges from an internet café in Fiji to a corporate office, home office or mobile laptop.

The files are easily accessible to the client or your accountant at anytime of day or night from virtually anywhere in the world.

Add or remove users as required.

The annual fee is per user so if the business requirements change then the number of users can also be changed as required.

Fully functioned product

This is the full QuickBooks product online. When the file is set up using the set up regime the client can decide what functions they do not want. This allows them at a later date as the business needs change to have access to all of Qbi functionality.

Ease of support

Support can be in real time. The support person, the accountant or Quicken NZ can log into the clients file and on a just in time basis see the “real” problem and how to best assist the client.

There is no need to try to explain what is going on as the support person can see it.

Better training options

Training can be done on your file at your place with the Trainer in another venue i.e. their office. This is more efficient and allows the users to see actions on their own file.

No more upgrades

All product enhancements or new upgrades are taken care of by Quicken. The product is under constant review and development so there are no big upgrades or down time or relearning. Changes will be incremental instead of an upgrade regime.

As an existing QuickBooks user no need to relearn anything

QuickBooks Online is basically the same product as QuickBooks Enterprise. So the same full functionality that the QuickBooks Enterprise client enjoys is available

Accountant’s /Support access.

As an accountant or support person, and as part of your relationship with Quicken you can, should you decide, have access to the clients file on a real time basis.

This saves them time/money and so is more efficient. It also saves the hassle of sending files by USB drive or back ups.

This allows them as well to assist and support your business in an efficient manner from their desk. They can see challenges the business may have and offer timely advice on accounting issues. Support for your software is quick and easy

Costs

$299 Inc GST for the first year

$29 Inc GST a month thereafter, per user.

There is no charge for “extra” files it is a per user charge

You must be on 08/09 or 09/10 to get their data online.

Please note: if your datafile is in an older version of QuickBooks one of our Customer Care Team can advise you of the best option to move to the latest version to get your file Online.

The term of the licence is 12 months, a licence agreement will be forwarded to you for your agreement and signature.